1. Conditions of Hire

The hire of The Mindful Impact Wellness Hub Studio [The Studio] is subject to these Terms and Conditions. By making a booking, you agree that you have read, understood, and agree to abide by these Terms and Conditions.

2. Bookings

You, as the Hirer, must be 18 years or over and sign the completed online Booking Form. In completing this booking the Hirer acknowledges that they hold sufficient public liability and professional indemnity insurance to cover them guests and Where a booking is for an event that is intended on being a regular or repeat event please email info@mindfulimpact.com.au to discuss your needs. All booking applications are processed Monday to Friday between 9am and 5pm, excluding public holidays. All bookings for The Studio are tentative until you have paid for your booking in full and completed and signed the online Booking Form. You will have no claim against The Studio in relation to your tentative booking ending if these conditions are not met. Bookings can be made up to 48 hours before your event date or my arrangement with management. The Studio reserves the right to cancel bookings at any time; and/or change the date or time of a booking if required (in consultation with the Hirer). If The Studio cancels your booking, you will receive a refund of any amounts you have already paid. The Studio is not liable to you for any loss or damage suffered as a result of a cancellation or change to your booking.

3. Hire fees and charges

Full payment is required at the time of booking. Hire fees are available on The Studio webpage. Fees listed are in $AUD and are gst exclusive.

Hire fees include use of the: The Studio floor space and toilet facilities. Equipment: Trestle tables, chairs, plates, mugs, glasses, carafes, urn, kettle, microwave, fridge, air-conditioner, cutlery, vacuum cleaner, extension cord. Equipment by prior agreement only: data projector and screen.

4. Bonds

Depending on the nature of your booking, Management may require a Bond to be paid. The Bond is security for your performance of all of your obligations under the Terms and Conditions. If a Bond is required for your booking, the Bond will be refunded within 30 days of the end of the hire period, less:

any outstanding amounts payable by you to The Studio; and any amount claimed by The Studio against the Bond because of your failure to comply with any of these Terms and Conditions. For example, additional cleaning charges ($50) due to your failure to remove rubbish or wipe down surfaces, costs to rectify damage to the Facility, costs to rectify damage to hired equipment etc.

5. Cancellations

If you elect to cancel your booking within 7 days of your event, you will be charged a cancellation fee of 100% of the hire fee. If the cancellation is more than 7 days in advance you will be issued a full refund or the opportunity to reschedule.

6. Hours of Use

The Studio facilities are available for hire between 8am to 9.30pm, as follows: ·      

Morning Session – 8am to 12.30pm inclusive     

Afternoon Session – 12.30pm to 5pm inclusive  

Evening Session – 5pm to 9.30pm inclusive

Full Day – 8am to 5pm inclusive

Afternoon + Evening Session – 12.30pm to 9.30pm inclusive      

Full Day + Evening Session – 8am to 9.30pm inclusive

Hire periods must be adhered to. The Studio is to be cleaned and vacated by the end of the hire period. Additional fees are payable if your use continues outside of the booked hire period. Book a longer session if you think your event could run over time. You are responsible for setting up and packing down the hired Space or Facility. Time required for this must be allowed for in your hire period. You are responsible for compliance with all laws and legislative requirements relating to your use of the Facility, including ensuring no nuisance is caused to hirers of other areas within the Facility or to neighbours of the Facility.

7. Refusal of entry

The Studio is responsible for the management of its facilities and as such it reserves the right to refuse entry to any individual or organisation (including you and any of your Invitees) at any time. Management may inspect the Space or Facility at any time before, during or after the hire period to ensure the Terms and Conditions are being complied with. If at any time:

you are not complying with these Terms and Conditions; or there is likelihood that damage may be caused to any part of the Facility or any equipment or other items within the Facility, or damage has been caused; or the manner in which any performance or use is being conducted, or is proposed to be conducted, is in a scandalous, defamatory or obscene manner; or in the event of a natural disaster or other catastrophic event, where a Space or Facility is no longer available for hire, Management of The Studio is under no obligation to honour a booking. Management may discontinue a booking during a hire period and if this occurs, you and your Invitees must immediately vacate the Facility and remove any items you have brought into the Facility. You and your Invitees are not entitled to receive any compensation for any loss or damage if this occurs as a result of your breach of contract.

8. Damage and Liability

You and your Invitees enter and use the Facility at your own risk. You are liable for any damage caused to the Facility, the hired equipment or any other items owned or controlled by The Studio relating to or arising out of your hire or use of the Facility. This includes, but is not limited to, damage caused by you or your Invitees. You indemnify and shall keep indemnified The Studio from and against all damages, loss, action, suits, claims, costs and demands which may be made or recovered against The Studio:

relating to your access to or use of the Facility (including the access to or use of the Facility by your Invitees); arising out of your booking; or relating to any personal injury (including death) arising out of your access to or use of the Facility (including the access to or use of the Facility by your Invitees).

You release The Studio in respect of:

personal injury (including death) arising out of your access to or use of the Facility (including the access to or use of the Facility by your Invitees), to the extent permitted by law; and loss, damage or theft of any personal items of yours or of your Invitees.

9. General Conditions of Use of the Facility and Equipment

You must return all equipment to the allocated storage area by the end of the hire period. All hired equipment must be left in good working order and condition. If at the start of your hire period you become aware that any hired equipment is damaged or not in good working order, please notify management at that time. You must not leave tea, coffee, sugar or milk behind. No food is to be left in the kitchenettes (including in any fridges). The floors, walls or any other parts of the Facility must not be broken or pierced by nails or screws, nor any thumb tacks or staples (or similar). No sticky take is to be applied to walls or other surfaces that may be damaged by its removal. No writing, printing, painting or other decorations are to be applied on walls. You and your Invitees must abide by the no smoking policy inside all buildings. Smoking is also not permitted outside the building under the balcony or near the stairs. You must only use the Space and Facility for the purposes/activity you identified in your Booking Form. You may not change the nature of your activity without providing prior notice to Management.

10. Insurance

You must provide a copy of your Certificate of Currency for current public liability insurance to a minimum value of $20 million with the booking form, if required by management.

11. Alcohol

When alcohol is sold or supplied at an Event, you are required to obtain a liquor licence from the licensing authority for the duration of the hire period or engage a liquor licence holder for the hire period. You are responsible for having appropriately trained and accredited security guards to meet any requirements of the relevant liquor licence.

12. WiFi Service

By using our WiFi service, hereafter referred to as the ‘Service’, you hereby expressly acknowledge and agree that The Studio is not held liable for security and availability of this service. Use of the Service is subject to the general restrictions outlined below:

if abnormal, illegal, or unauthorized behaviour is detected, including heavy consumption of bandwidth, Management reserves the right to permanently disconnect the offending device from the Service. Service provided "as is": This Service provides access to the Internet on an "as is" basis with all risks inherent in such access. The providers of the Service make no warranty that the Service or that any information, software, or other material accessible on the Service is free of viruses, worms, trojan horses or other harmful components. By connecting, the user acknowledges and accepts the risks associated with public access to the Internet and public use of an unsecured wireless network. No technical support will be provided to users of the Service. Service provided "as available": The Service is provided on an "as available" basis without warranties of any kind, either expressed or implied, that the Service will be unrestricted full internet access, uninterrupted or error-free, including but not limited to vagaries of weather, disruption of service, acts of God, warranties of title, non-infringement, nor implied warranties of merchantability or fitness for a particular purpose. No advice or information given by the providers, affiliates, or contractors of the service or their respective employees shall create such a warranty. Under no circumstances shall Management be liable for any direct, indirect, incidental, special, punitive or consequential damages that result in any way from user's use of or inability to use the Service or to access the Internet or any part thereof, or user's reliance on or use of information, services or merchandise provided on or through the Service, or that result from mistakes, omissions, interruptions, deletion of files, errors, defects, delays in operation, or transmission, or any failure of performance. Further, you agree that Management is not liable for any interception or transmissions, computer worms or viruses, loss of data, file corruption, hacking or damage to your computer or other devices that result from the transmission or download of information or materials through the Service provided.

12. Definitions

In these Terms and Conditions, the following words have the following meaning:

‘Management’ means Tania Davies, Director of the Mindful Impact Wellness Hub.

‘Facility’ means a venue managed by Mindful Impact Wellness Hub.

‘Invitees’ means you, your employees, your volunteers, your contractors, your customers/clients and any others that you invite into or allow into the Facility.

‘Space’ means a room within a Facility.

‘Studio’ means the space available for hire by management of the Mindful Impact Wellness Hub

‘You’ or ‘Hirer’ means the person, company or other legal entity identified in the Booking Form as being responsible for the booking.  

On the Booking Form you will be asked to indicate that you have read, understood and agree to the Terms and Conditions as outlined above.